One Dealership System Running Sales, Service and Delivery Across Eight Marine Businesses

The build

Marine Management Services is a multi-tenant platform used by a group of boat dealerships across western Canada.

Aipxperts built it over roughly four years. It covers the full dealership loop, from writing a bill of sale through inventory, service work orders, delivery and commissions, and adds an Android time clock application for shop staff.

The problem

A boat dealership is three businesses stacked on each other. There is a sales operation writing deals with trade-ins and finance. There is an inventory operation moving expensive, individually identifiable units. And there is a service shop doing warranty and repair work with parts, technicians and scheduling. Across the group, all three were running on paper and Excel:

The multi-tenant requirement made this harder than a single-dealership build. Eight organisations needed to work in one system while keeping their own data separate, and the group needed a view across all of them.

What we built

We modelled the platform as one continuous chain rather than a set of modules that happen to share a login. A deal creates obligations: a unit leaves inventory, a shop job may be raised, a delivery gets scheduled, a commission becomes payable. Building it as a chain means those consequences happen automatically instead of being remembered.

The outcome

The number worth noting is that eight. Getting eight independently run dealerships onto one system is a harder achievement than the feature list suggests, because each had its own way of writing a deal before the platform existed.

Before

deals, stock and shop work lived in paper and Excel, with no cross-store status visible to anyone.

After

one live system running the chain from bill of sale through inventory, work order and delivery, with SMS to customers and a mobile time clock for shop staff. Eight marine businesses now operate on the same platform.